How to Print Envelopes on a Ricoh MFP

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Step 1: Check Envelope Compatibility

Not all envelopes are suitable for printing in an MFP. To avoid jams or print quality issues, use envelopes that:

• Are designed for laser printing (avoid glossy or heavily textured envelopes).
• Have secure, sealed edges with no loose flaps or curled corners.
• Are within the size specifications of your Ricoh MFP model (check your user manual for details).

Step 2: Load Envelopes into the Paper Tray

Most Ricoh MFPs support envelope printing through the bypass tray, as it allows for manual feeding and prevents envelopes from being squeezed in high-volume paper trays.

• Open the bypass tray, usually located on the side of the printer.
• Adjust the paper guides to fit the envelope size snugly.
• Load the envelopes with the flap-side up or as indicated by the printer’s diagram.
• It may be helpful to load the envelopes with the flap open to avoid a potential jam or accidentally sealing the envelope.
• Avoid overloading—feed only a small number at a time to prevent jams.

Step 3: Configure Printer Settings

To ensure proper alignment and toner adhesion, adjust the printer settings before printing.

• Press the User Tools/Counter button on the Ricoh MFP control panel.
• Navigate to Tray Paper Settings > Bypass Tray.
• Select Envelope as the paper type and choose the correct size (e.g., #10, DL, or C5).
• Adjust the print density if needed, especially for darker text.

Step 4: Set Up Envelope Printing on Your Computer

Before sending your print job, configure your computer’s print settings:

1. Open your document in your preferred application (Microsoft Word, Google Docs, etc.).
2. Click File > Print, then select your Ricoh MFP.
3. Click Printer Properties or Preferences.
4. Under Paper Type, choose Envelope.
5. Set the envelope size to match the one loaded in the bypass tray.
6. Check the print orientation—most Ricoh printers require envelopes to be fed with the flap facing up.

Step 5: Print a Test Envelope

Before printing a large batch, always print a single envelope to check alignment, smudging, and text positioning. If needed:

• Adjust margins in your document settings.
• Reposition the envelope in the tray for better feeding.

Troubleshooting Common Issues

• Paper Jam: Ensure the envelope is not wrinkled or too thick. Re-adjust the guides in the bypass tray.
• Smudging or Poor Print Quality: Use envelopes rated for laser printing. 
• Misalignment: Double-check page settings in your document and select the correct envelope size in the print properties.

Final Thoughts

Printing envelopes on a Ricoh MFP is a simple process when done correctly. By choosing the right envelopes, configuring the printer settings, and performing a test print, you can ensure high-quality, professional-looking envelopes for business or personal use. If issues persist, consult your Logicopy support expert or email us for assistance. We can be reached by emailing support@logicopy.com or calling (760) 438-8000 during business hours.

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